Benefits renewal presentation
A benefits renewal presentation is the document a broker or carrier uses to walk an employer through next year’s group health and benefits renewal: what changed, why, the options, and what to decide by when.
A sample renewal for a made-up employer. Click around: the numbers are live.
The structure, section by section
The headline
The renewal in one sentence: the change in total cost and what you recommend.
What drove the change
Claims trend, large claimants, medical and pharmacy inflation, and any demographic shift in the group.
Current plan vs renewal
Premium by tier side by side, so the employer sees the increase per employee, not just in total.
The options
Plan design changes, alternative carriers, and funding options, each with its cost and its tradeoff.
What employees pay
Contribution by tier under each option, because that is the number employees will feel.
Where the people are
Where enrolled employees live and work, so network and access questions get answered before they are asked.
Timeline
Decision date, open enrollment, effective date, and who does what before each.
The recommendation and next step
One recommendation and one action, such as approving the plan or booking the decision meeting.
What the good ones do
- Lead with the total and the recommendation. The CFO will look for both first.
- Show cost per employee per month alongside the total, so the increase reads at the scale people feel it.
- Let the employer try the what-ifs themselves (headcount, contribution split, deductible) instead of asking for another meeting.
- Make it readable after it is forwarded to finance and leadership, without you in the room.
Questions
When should a benefits renewal be presented?
Early enough to compare options and still meet the carrier’s decision deadline and open enrollment, which usually means presenting the renewal 60 to 90 days before the effective date, with any marketing of the plan started before that.
What should a benefits renewal presentation include?
The total change and recommendation, what drove the change, current plan versus renewal by tier, the options with their costs, employee contributions, the timeline, and one next step.
Should a renewal be a PDF or a slide deck?
Either can carry the numbers, but both are fixed. A proposal website lets the employer change headcount or contributions and see the cost, works on a phone, and stays current when rates change.